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home  /  Calculation/ Necessary equipment for a cafe. Restaurant business: how to open your own cafe from scratch. How to open your own restaurant or cafe. Obtaining a license and advertising. Cafe room requirements

Necessary equipment for a cafe. Restaurant business: how to open your own cafe from scratch. How to open your own restaurant or cafe. Obtaining a license and advertising. Cafe room requirements

How to open your cafe from scratch, you will find out by reading the recommendations of this article. The legal aspects of the registration of the enterprise are revealed here. Catering, which must be provided in order to start working correctly.

How much does it cost to open a cafe and how to do it without money?

All calculations for opening an institution are tied to the number of seats. So, in accordance with paragraph 5.35 of SP 118.13330.2012 * "Public buildings and structures", the minimum area of ​​\u200b\u200bthe dining room in a cafe is calculated from an indicator of 1.6 square meters. m for 1 seat for a visitor. From these indicators are calculated:

  • design price;
  • cost of reconstruction;
  • the cost of furniture, utensils and technological equipment.

The results will make up the final price of opening a cafe.

If there is no starting amount, then this is not a reason to abandon the idea. In this case, the only way out is to draw up a very detailed, competent and convincing business plan. With it, you can contact private investors (these can be relatives, friends, acquaintances), place your offer on specialized Internet sites or take a loan from a bank.

How to open a cafe: where to start?

You need to choose a room. There can be 2 ways here:

  • The easiest is if you manage to find a version of the former cafe. Then you can rent or buy it, make cosmetic repairs, renegotiate contracts with all supply organizations (for electricity, heat and water supply, sewerage), bring in your equipment and work.
  • If the premises are for other purposes, then you will have to contact project company. She must be a member self-regulatory organization(SRO) for survey and design work. Ordinary design firms will not cope with such work. It is important. Together with the design and construction (also a member of the SRO, but already for construction work) organizations, you go through all the stages, including:
    • design;
    • obtaining permission for reconstruction;
    • direct reconstruction;
    • obtaining permission to put the facility into operation.

Then you need to get a new technical plan for the premises at the BTI.

Naturally, before all this long procedure, it is necessary to conclude a lease agreement for a period of more than 1 year and register it with Rosreestr. This is what you need to open a cafe if you are going to sell alcoholic beverages. Without real estate documents, you cannot get a license.

What needs to be done to open a cafe (establishment of an organization and tax registration)

Stage 1

For a cafe, it is better to register a legal entity, because only an organization has the right to sell alcohol (with some exceptions). However, some owners are cunning and the cafe itself is registered as an individual entrepreneur (in order to simplify accounting and tax reporting), and the bar - as an LLC (See below). Which is better - IP or LLC (differences)?).

Stage 2

For registration, you must prepare and submit to tax office or multifunctional center package of documents:

  • application (if the applicant personally submits, then it is not necessary to certify with a notary);
  • charter and protocol on the establishment of an LLC in 2 copies (for an organization);
  • receipt of payment of the state duty (IP - 800 rubles, LLC - 4,000 rubles);
  • passport (if a representative submits, then a notarized copy of the passport);
  • notarized power of attorney for the representative.

Stage 3

When compiling documents, the type of activity according to OKVED is filled in. In this case it is:

  • 56.10 - activities of restaurants and food delivery services. This is common block, from which the organization selects a specific code (codes), for example:
  • 56.10.1 - activities of restaurants and cafes with full restaurant service, cafeterias, restaurants fast food and self-service;
  • 10/56/21 - activities of public catering establishments with takeaway service.

Stage 4

Decide on taxation. It can be:

  • main tax regime (OSN);
  • special modes: USN, UTII, ESHN and patent (only for individual entrepreneurs).

It makes no sense to advise an acceptable system here without specific indicators. However, there are some general trends:

Don't know your rights?

  • If the business brings big income, then it is easier to go to fixed regimes - UTII or a patent. Since UTII is calculated from the area of ​​​​the service hall (determined according to the BTI passport), and the patent - from the type of activity. And the indicators do not depend on the amount earned.
  • If the profit is small, then it is more profitable to be on the simplified tax system, because the tax is calculated from income.

An application for the establishment of the selected regime is submitted along with the documents for registration. Otherwise, it will be possible to change it only after a year.

Stage 5

When providing catering services, cafe-organizations and individual entrepreneurs may not use cash registers(Clause 2, Article 2 of the Law “On the Application of Cash Registers” dated May 22, 2003 No. 54-FZ), but at the request of the visitor, a receipt (strict accountability form) or a check made using a check printing machine (CPM) is issued. It does not need to be registered and maintained.

However, if the cafe sells alcohol, then the use of CCP is mandatory.

Stage 6

After receiving all the documents, you should contact the Rosstat authority and receive a notification of statistics codes. You will need it to open a checking account.

There is no need to specifically go to extra-budgetary funds. The tax office itself will transfer the information, and you will receive notifications from them.

And finally, a seal is made (optional) and a current account is opened.

What other documents are needed to open a cafe?

In addition to the above general requirements on state registration organizations, determining the taxation system, tax registration, there are special issues related to the opening of a public catering enterprise.

As a rule, alcohol is sold in cafes. This requires a license for retail sale alcoholic products, which is obtained in the administration of the subject of the Russian Federation (territory, region, republic, etc.), by submitting the following documents:

  • statement;
  • copies constituent documents and originals for comparison;
  • a copy of the certificate of registration of a legal entity;
  • copy of TIN;
  • receipt of payment of state duty;
  • a document confirming the availability and full payment of the authorized capital;
  • a document on the premises on the right of ownership or a lease agreement for a year or more, registered in Rosreestr.

The license is issued for no more than 5 years. The amount of the state duty is 65,000 rubles. for 1 year.

In accordance with Art. 8 of the law "On the protection of the rights legal entities and individual entrepreneurs in the exercise of state control (supervision) and municipal control” dated December 26, 2008 No. 294-FZ, organizations providing public catering services are required to notify Rospotrebnadzor of the start of their activities. The notification shall be sent to the body in person or by a valuable letter with the notification and a description of the enclosure.

In addition, the cafe is obliged to conclude:

  • garbage collection agreement
  • contracts for deratization and disinfestation;
  • a service agreement with an organization providing fire safety.

The listed documents are presented at the request of inspectors from Rospotrebnadzor and the State Fire Supervision.

Thus, opening a cafe from scratch is a rather complicated procedure. The main feature is to bring the room in line with sanitary standards and rules. However, these are justified requirements, because the quality of catering services affects the health of citizens, which places a great responsibility on the cafe owner.

It should also be noted that information is often found on the Internet about the need to obtain other documents, conclusions, permits or licenses that are not listed in our material. These data are either outdated, or not confirmed by the current legislation, or are dispositive in nature, i.e. there is no direct obligation to receive extra papers.

So what do you need to open your own cafe? What should be the first steps of a novice businessman? Are there specific recommendations to ensure that the chosen business option leads to the result that a novice entrepreneur is waiting for? You will find answers to these questions in the article that we bring to your attention.

What is a cafe?

According to GOST R 50762-2007, a cafe is called an enterprise whose main purpose is to organize catering and recreation for visitors, provide a limited range of products, it is engaged in the sale of specialties, non-alcoholic and alcoholic drinks.

Unlike a restaurant, a cafe has a smaller assortment of dishes that are difficult to prepare, and the variety of alcoholic drinks in a cafe is much inferior to a restaurant.

What does it take to open a cafe?

Before opening a cafe, you need to work out the following points:

  • a range of products, which, in turn, is divided into specialized, for example, a pizzeria, ice cream, pancake, and non-specialized; cafes where preference is given to national cuisine (Japanese, Chinese, Italian);
  • what interests are served by consumers - children's, art cafes, Internet cafes, clubs;
  • location (public or residential buildings, hotels, recreation areas, sports and entertainment facilities);
  • form of service (self-service and availability of waiters);
  • seasonality of the functioning of the cafe (seasonal and permanent);
  • the purpose and composition of the premises occupied, can be mobile and stationary.

Required documents for opening a cafe

Where to start opening a cafe? With permits, of course.

    • Obtaining permission from Rospotrebnadzor to place an object, which will be confirmation of the official consent to place a cafe in the existing premises.
    • Obtaining permission from the fire safety authorities. If you plan to open a cafe in a newly built building, then permission can be obtained immediately after the building is put into operation.
    • The presence of documents confirming that the institution complies with sanitary standards.
      Obtaining permission from the chief physician of the sanitary and epidemiological station (SES) is carried out in 10 days, for this purpose it is necessary to submit the following Required documents:
      – lease agreement for premises; – conclusion on raw materials and finished products;– certificate of state registration;– results of the medical examination passed by the personnel.
    • Cafe license:

- on the retail(its validity period is 1 year);

- for the sale of alcohol and tobacco products (subject to the sale of alcoholic beverages in a cafe).

Cafe room requirements

One of the determining factors for the success of a cafe is the premises in which it will be located. Given the fact that the cafe usually operates in a low price category, a lot depends on the location of the cafe. The area of ​​the premises must be at least 70 and not more than 200 sq.m.

Principles influencing the choice of a place that is optimal for locating a cafe:

  • establishment should be as close as possible to potential consumer, next to it should be a residential area, facilities where a large number of people work, recreation areas; plus to everything the cafe should be within reach;
  • open an economy-class cafe in residential areas; for expensive establishments, give preference to the city center, in buildings that enjoy prestige among the townspeople;
  • if the building you want to rent used to have a cafe with a not very good reputation, famous for its unprofitability, then you should not stop at this option;
  • consider specifications premises. The expected loads associated with the power grid, water supply, heating, sewerage must comply with the stated requirements;
  • the following point should also be taken into account: if the building you have chosen is not on the list of urban planning authorities, it would not turn out that it is subject to reconstruction or scrapping;
  • find out whether there was a redevelopment of the premises, whether the registration was properly executed, as required by law;
  • find out if there is permission to place a cafe sign on the facade, also check for possible restrictions on advertising on the facade and shop windows.

What equipment is needed for a cafe?

In order for your cafe to function smoothly, you need to focus on its quality equipment. When choosing, you should take into account both the reputation of the manufacturer and the availability of a guarantee, thereby protecting yourself from huge expenses in the event of a breakdown. The list of cafe equipment can vary greatly depending on the type. But the basic set is the same for everyone.

Be prepared for the fact that the oven or convection oven will be the most expensive purchase. Since the main dishes served in the cafe are prepared from semi-finished products, only a powerful oven can bring them to full readiness. If opportunities allow, then it is best to stop at purchasing a device that includes several levels.

An obligatory attribute of the cafe kitchen is an electric stove. Do not save on it, choose a multi-burner model, preferably equipped with an oven.

Refrigerating show-windows for ready meals. They should be both spacious and attractive in appearance. The acquisition of vertical and horizontal showcases is the best option, you should not save on this.

Dispensing rack - necessary element for cafe interior. Its main quality is the ease of washing and maintaining an attractive appearance.

Additional components include: a coffee machine, frying surfaces, a microwave oven, a dough mixer, a washing bath.

Staff

It is no coincidence that one of the most important roles in public catering is given to the choice of staff. Waiters need not only to be neat and beautiful, but also to respond very quickly to various situations, to be able to calmly and professionally resolve any conflicts. What are the names of the dishes, what is included in their composition, what is its price - the waiter must know by heart. The bartender must have knowledge of the drinks that he offers, this also applies to the price of their variety, wine or beer.

The invisible flagship of your establishment is undoubtedly the chef. Thanks to his professional skills, the visitor will definitely want to return to your cafe again. Both the quality of food and the beautiful design of the dish - it depends on the chef. When hiring an employee for the position of a cook, be sure to ask him to cook something.

A dishwasher should also be present in your staff, but with a small scale institution, you can combine these positions in one person.

Cafe classification

The type, location, material and technical equipment, the nature and scope of the services provided by the catering establishment are the components that affect the categories of cafes: luxury, highest, first, second and third. The general type of cafe - it is characterized by the highest, first and second; the first and second are referred to the specialized cafe; luxury bars have the highest, first and second categories.

  • The bars included in the luxury category are distinguished by the unique character of the building and premises, the maximum level of comfort. Production of equipment, furniture and utensils is carried out according to individual orders.
  • The highest category includes cafes, bars, the level of service of which is very high, this category is characterized by the complexity of the range of prepared products, high-class interior design and modern technical equipment.
  • The first category is available in cafes, barbecue, wine and beer bars, cocktail bars.
  • The second category of enterprises was assigned to general and dietary canteens, dumplings, dairy cafes.
  • The third category is typical for canteens, canteens, and other types of enterprises that are located on the territory of production facilities and institutions, their services are used by workers, students, etc.

Let's take a closer look at each type.

Cafe (fast food)

The city cafe has become widespread due to its accessibility; you can have a bite to eat here quickly and inexpensively. The menu is distinguished by an abundance of fast food dishes, semi-finished products are the basis of the assortment.

On average, a person spends about 100 rubles for lunch. The strongest drink is usually beer.

free flow

This type of enterprise belongs to the middle level. Home cooking is a plus. The average check is 150 - 300 rubles. In the cafe, the visitor is offered not a heated, but a fresh dish, and it is being prepared in front of him. The list of drinks and alcohol-containing products is more extended here.

Catering establishments "on the main course"

Includes pizzerias, steakhouses. The basis of the menu of such enterprises is one dish prepared with the help of different ingredients and fillers. Side dishes and snacks are considered an addition. The number of soups is minimal. Service and independent, and waiters. The average check is 300-400 rubles.

bars

The advantage of these establishments is an expanded alcoholic and cocktail assortment. As a rule, the bar counter is in the center of the hall, next to it there are special high "bar" stools. The range of cuisine includes hot and cold appetizers in small quantities, there are no soups on the menu. The presence of a stylish interior - for example, hi-tech or underground, with low light. The room is divided into several soft, quiet zones.

Wine and cocktail bars

Their difference is the serving of fruits to wines and mixed drinks, the menu contains confectionery, special snacks. Service is provided by bartenders and waiters.

Disco bars

During the day, their activities are carried out as an ordinary cafe, in the evening discos are arranged here. Menu: a wide range of sandwiches and confectionery, ice cream is a must. The design of the disco bar hall should be modern, Special attention should be taken into account when choosing lighting and backlighting. The obligatory elements of equipping such a bar are the presence of powerful musical equipment, video recorders, and equipment for creating lighting effects.

Minibars

Most often used as auxiliary catering points, located on the territory of entertainment and educational institutions, railway stations, cinemas, hotels. Assortment to a minimum - drinks, sandwiches, ice cream.

Catering establishments "by cooking method"

Cafe bars

For the most part, these are cozy, elegantly decorated establishments for 20-50 seats. Designed for the widest range of guests. The visitor can choose both a cup of coffee and a full meal, including alcohol or a mug of beer. Assortment - a classic set of dishes of mixed cuisine. The interior has a certain style, which is emphasized in everything, including small details. The average check is 400-500 rubles.

coffee house

This type of cafe comes from Europe, has taken root well in Russia. There is a wide choice among various sorts of natural coffee, the dessert menu is extensive. The wine list is characterized by an abundance of liqueurs and dessert wines.

In conclusion, I would like to add a few words about the atmosphere of the institution. Friendliness, warm cozy atmosphere created by you in the cafe will be a guarantee that the visitor, having felt your attitude towards him, will become your regular customer. Your enterprise will surely be successful, provided that the basic recommendations are followed.

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Cafe is a very promising business option. Pizzeria, coffee shop, fast food in mall or a special institution for children - any of these options can provide a stable income. It is important to accurately calculate the prospects of the case, to choose suitable premises, the right concept and the best prices.

The business is highly competitive, but there are always niches in the restaurant market that a newcomer should occupy. How to open a cafe from scratch? Step-by-step instructions are contained in our new publication!

The main difference between a cafe and a restaurant is a more democratic format. The prices here are more affordable, which attracts visitors with different income levels.

How to open a restaurant in Moscow and other cities of Russia from scratch and draw up a competent business plan? The answer is contained

For an entrepreneur, the cafe format is attractive due to the absence of strict regulations. This type of establishment may not have a cloakroom required for a restaurant. Service by waiters or distribution of dishes at the counter is possible. A cafe can have an extensive kitchen and cook all meals on the spot or reheat convenience foods.

Future restaurateurs can choose any cafe concept. Establishments with mono-dishes reflected in the name are very popular: patisserie cafes, ice cream parlors, coffee shops, sandwich shops, and dumpling shops. Establishments with national cuisine are no less in demand: Russian, Italian, Japanese, Mexican, French, American.

Specialized places include art cafes, establishments aimed at children, students, and youth. This category also includes those who rely on communication.


How to open a cafe: where to start, step by step instructions

When deciding to open a cafe, it is important to consider a whole list of questions:

  • The work begins with defining the concept of the future institution. The future owner needs to determine whether the cafe will prepare food on its own or rely on semi-finished products. A combination option is also possible. For example, snacks, soups and hot dishes are prepared in cafes, and desserts are ordered on the side.
  • Find the right space. It depends on the concept, price level and other factors. For example, a trendy cafe with a fairly high price tag is better to open in the city center, children's Cafe it is more convenient to locate it near the park, inexpensive fast food can be opened at the food court of a large shopping center.

Usually the premises are taken on a long-term lease. Well, if there is a possibility of subsequent redemption.

  • Register a legal entity. Usually catering establishments, this even applies large networks. This form of registration allows you to significantly save on taxes.
  • Take care of permits. It is easier to get it for a room in which a catering establishment has already been located. A separate important topic is the license for alcohol. If you plan to limit yourself to selling beer, you don't need a license. It can be obtained after the opening of the cafe. Separate documents are also needed to open a summer playground.
  • The next step is the purchase of equipment. You will need cutting tables, electric stoves and sinks, combi steamers and refrigerated chests. The hall must be equipped with showcases, both horizontal and vertical. The better the display of dishes, the higher the sales.
  • Hire staff. The cafe needs waiters, cashiers, baristas, dishwashers, cooks, confectioners, cleaners. Some positions may overlap. Mandatory hall manager, who monitors the work of the cafe, resolves conflict situations.
  • Develop a menu and set prices. Do not abuse discounts that reduce profits. A variety of culinary festivals, dishes of the month, special Lenten, children's, summer or holiday menus will help to make the menu more diverse.
  • Get into advertising. You can promote your cafe in the press, through blogs and social media. This is the most accessible opportunity to tell about your institution. Communicating with potential and real guests, you can better know their preferences to make adjustments to the cafe.

How to open a coffee shop from scratch and what documents are required for this - read


How to open a fast food cafe from scratch: mistakes of novice entrepreneurs

Many novice restaurateurs make mistakes that bring significant losses to the enterprise and interfere with the normal development of the company. These include:

  • blurry concept;
  • too cramped room, which does not make it possible to accommodate the required number of guests;
  • extensive menu. The shorter the list of dishes, the easier it is to control their quality;
  • unsuccessful location of the cafe;
  • insufficient control over staff.

Cafe business plan: an example with calculations

A business plan is a visual diagram of expenses and income. The more detailed this document is, the easier it is to determine the profitability of the business. The plan is necessary for entrepreneurs who are going to receive loans, subsidies, attract investors and partners.

But even if you plan to run a business on your own and invest exclusively own funds without a business plan is indispensable.

For example, consider the plan of a small city cafe. The enterprise is located on the first floor of the building, the total area of ​​the premises is 250 sq. m. It is assumed that half of the premises will be used for shopping room, the second will be occupied by the kitchen and utility rooms.

The basis of the menu is Russian cuisine. Take-away trade is expected, part of the desserts is purchased in a large confectionery, pastries are prepared on the spot from semi-finished products. Business lunches are not provided, there is a 20% discount at lunchtime.

You can learn how to draw up a business plan for a confectionery and download a sample of it, you can


What equipment will be required?

  • bar counter;
  • professional coffee machine;
  • 2 refrigerated showcases for the hall;
  • Refrigerated chest;
  • combi steamer;
  • 2 electric stoves;
  • 2 freezers;
  • cutting tables;
  • pancake;
  • grill;
  • juice cooler;
  • tables and chairs made of chipboard;
  • hangers-racks for the hall;
  • furniture for a children's corner;
  • wooden screens for zoning the hall.

Total equipment costs: 3,000,000 rubles. Part of used equipment.

Required personnel

Expected to work in 2 shifts. Service requires:

  • cooks (1 per shift);
  • barista waiters (2 per shift);
  • hall manager;
  • dishwasher (1 per shift);
  • cleaning woman.

When opening a cafe, it is worth considering the possibility of business development. The first successful venture can be the start of a network. Subsequently, you can develop a franchise and sell it to another entrepreneur, increasing your own income.

How to open a cafe from scratch - where to start, step-by-step instruction and other recommendations are contained in the following video:

Cafe is the most popular format of public catering establishments. It doesn't take a multi-million dollar to start this business. costs. With a good work of the cafe, it is easy to acquire a permanent loyal clientele. You can work in one place for decades and even pass this business on by inheritance.

But in order for the cafe to bring a constant stable income, before opening it, you need to study key points this business. Of course, nothing can replace your real experience, but still, it is worth knowing where to start if you decide to open your cafe from scratch.

For our users, we have written a book about the discovery small cafe, where they collected only practical advice, examples and calculations. This is a little more than just a step-by-step guide, so we highly recommend that you read it.

What will you learn by reading our book? Before you open your cafe, you need to answer a number of questions:

  • Where will you open a cafe? It will be a shopping center, a busy street, a residential area or a closed area such as office center, universities, enterprises?
  • Are there enough potential customers out there? How to estimate the expected attendance of your cafe?
  • How are your competitors doing? What niche in the catering market can you occupy?
  • Where to buy equipment, furniture and utensils for your cafe?
  • How to legally resolve the issue with musical accompaniment?
  • What do you need to get permission to open a cafe?

Our instruction book will tell you where to start to open your own cafe. But we did not limit ourselves only to describing the procedure for opening a cafe. You will also learn how to evaluate the restaurant's menu for profitability, what are the performance indicators of a working cafe, what should your chef do, and what area of ​​responsibility should you control yourself.

How much does it cost to open a cafe from scratch

To understand how much money you need to open a cafe, you need to decide on the format of your establishment. At the preliminary stage of assessing the location, activities of competitors, possible attendance, average check, you can already assume what daily income your cafe will bring. A good payback period for a cafe would be one year of full operation, and that's what you need to base your calculations on how much money you need to open your cafe.

All costs for opening a cafe from scratch can be divided into one-time and those that will have to be borne for the entire period of the cafe's operation. Let's collect this data in a table:

We did not indicate in the table the most important item of expenditure - for the premises, since the situation here may be different:

  • Do you already have your own cafe space?
  • Are you planning to buy a property?
  • cafe space will be rented.

Most often, the premises for a cafe are rented. There are several reasons for this. Firstly, areas where there is good attendance are often located in shopping centers, where premises can only be rented. Secondly, renting rather than buying premises reduces the cost of opening a cafe. Thirdly, despite all the preliminary calculations, the location of the cafe may turn out to be unsuccessful.

You need to rent a space for a cafe wisely. About what you need to pay attention to when concluding a lease agreement with the owner, we told in our book. Well, if the premises are yours, congratulations, your risks when opening a cafe from scratch will be much less.

In each case, the amount of expenses when opening a cafe from scratch will be different. In our book, we calculated in detail and to the smallest detail the cost of opening a summer-type cafe for 20 people. One-time costs amounted to 500 thousand rubles, plus 330 thousand rubles were fixed costs for the first month of the cafe, taking into account the lease of the premises. Total, 830 thousand rubles.

For business starters, we advise you to consider the option of a franchise in the field of catering. Opening a franchise cafe in some cases will be cheaper, due to the fact that the franchisor is interested in promoting his brand. For example, he may offer you equipment in installments, for rent, or even for free use. Of course, he will reimburse his expenses later when he receives monthly payments from you, but at the first stage, running a franchise cafe will help you start making a profit faster.

When choosing a franchise, keep in mind that the cost and income examples in the franchisor's proposal may not be entirely accurate. The franchisor is interested in selling you a franchise, so recalculate all the figures given yourself and add those costs that are not taken into account in his rosy picture.

Are you planning to start your own business? Do not forget about the current account - it will simplify doing business, paying taxes and insurance premiums. Moreover, now many banks offer profitable terms opening and maintaining a current account. You can get acquainted with the offers on our site.

How to open a cafe from scratch: a business plan

Do I need a business plan to open a cafe? If we talk about a professionally written document with formulas, graphs and marketing research, then it will be expensive. Unfortunately, even an expensive document prepared by specialists will not guarantee you the declared income figures. A business plan is just a plan; only the cost figures will be more or less accurate in it.

Nevertheless, before you open your own cafe, you must definitely calculate its revenue side. Yes, it will only be assumed, but you have to imagine what you can expect with a good organization of the cafe.

We propose to replace a professional business plan for opening a cafe with an example with calculations of expenses and revenues. You can also find such an example in our book. In this example, we calculated not only the amount of expenses, but also how many visitors should enter the cafe, what should be the average bill, and what could be the payback period of your cafe.

What documents are needed to open a cafe

What permissions are needed to open a cafe? A cafe is a public catering enterprise, and such establishments are under increased attention of supervisory authorities. Answering the question: “What does it take to open a cafe?”, we must draw your attention to the presence of certain bureaucratic barriers.

Unfortunately, the process of obtaining permits for opening a cafe can take you a lot of time. The procedure itself is not explicitly spelled out in any regulatory act, because approvals must be obtained in different services.

The package of documents for opening a cafe in 2019 will include:

  • coordination with the fire inspectorate;
  • sanitary and epidemiological conclusion from Rospotrebnadzor on the compliance of the cafe with the requirements;
  • permission to open a cafe from the local administration;
  • permission to place outdoor advertising;
  • a license to sell alcohol, if you sell it;
  • coordination with the police on the placement of a panic button.

The most difficult thing will be to get permission from Rospotrebnadzor to open a cafe, because. for this, it is necessary to comply with the requirements of several special documents (SNiP). During the issuance of the conclusion, Rospotrebnadzor will request contracts for disinfection, garbage disposal, laundry services, a technological project for connecting equipment to electricity, water, sewerage, and other documents. Next, the sanitary program will be approved production control, according to the plan of which further activities will be checked. We advise you not to conclude a lease until you know sanitary requirements to your type of cafe. It is possible that the room you have chosen may not correspond to them at all.

It is easier to open a cafe in a room where there was already a catering point, or in a shopping center in the format of a food court, where the administration of the shopping center will provide some assistance in obtaining permits.

You can answer what documents are needed to open a cafe in Russia in specialized law firms that help in obtaining different kind licenses, approvals, permits. It is no secret that connections, knowledge of the procedure, regional peculiarities are of great importance in this matter, therefore, if you have the opportunity to order such services, you should take advantage of this.

In any case, do not despair, you can get permits to open a cafe on your own, especially since you only need to do this once. Look how many active catering outlets are around, they all managed to overcome these bureaucratic obstacles. You can too.

Today, in almost every country there are a great many such institutions. As a rule, or institutions of interest (for example, sports-themed projects) are considered especially popular. In this article, you can find the answer to such interest Ask: how to open a bar from scratch. Step-by-step instruction, helpful tips and practical situations - the reader will be able to learn about these and other equally interesting nuances in the process of reading the material.

Bar Theme

Of course, to begin with, it would be advisable to define directly Such an obsession “I want to open a bar!” - this is not so bad, but when it comes to practice, some difficulties and pitfalls appear. However, when great desire and corresponding striving in this life everything is possible.

So, initially you need to choose one of three mutually exclusive paths:

  • A democratic institution with a small number of dishes in the assortment (about a dozen) and affordable prices.
  • Large selection of food and drinks at reasonable prices. It is important to add that the cost of dishes in this case is an order of magnitude higher than in the previous version.
  • elite bar, distinctive features which will serve a great variety of dishes in the range and, of course, high prices.

After the issue with the concept of the institution is resolved, it is necessary to think about what is needed to open a bar? Where to start? Answer to this question can be found in the next chapter.

Registration type

Opening a bar from scratch is not an easy task. Therefore, in the case of a firm intention to implement this idea, it is necessary to stock up on strength and patience. After the concept is defined, it is necessary to decide what type of organizational and legal registration will be appropriate in this case. How to open a bar? To date, there are the following registration types that are suitable for such establishments:

  • Individual entrepreneurship (IP).
  • Open Joint Stock Company (OJSC).
  • Closed Joint Stock Company (CJSC).
  • Limited Liability Company (LLC).
  • Society with additional responsibility(ODO).

Immediately after this decision, on which, one way or another, the taxation system (simplified or general) will depend, you can further think about the question of how to open a bar in small town or a large metropolitan area.

By the way, experts advise in terms of the organizational and legal type of registration to choose individual entrepreneurship. Why? The point is that this option allows you to make easier taxation several times, and therefore, to conduct the business itself in an independent way.

In the case of choosing a limited liability company, personal property complexes will not be entered directly into the debt account. How to open a bar under this kind of circumstances? It is important to note that the considered organizational and legal type of registration significantly complicates the work with tax service. In addition, it becomes more difficult and the procedure for selecting employees in terms of accounting.

Required Documentation

How to open a bar? After the issues of the concept and type of registration of the institution are resolved, it would be advisable to collect all the necessary documentation, which includes the following papers:

  • Special permit document regarding the opening of the bar. It can be obtained from the Russian Consumer Supervision. To do this, you should provide an opinion related to the supply of raw materials and the finished product; a certificate confirming the passage of the stage of state registration of the institution; an agreement for the purchase of premises or a document confirming its lease, as well as the results of a medical examination from relevant specialists.
  • bar? Of course, this requires a license to sell alcoholic beverages.
  • License for the sale of tobacco products.
  • Free retail license.
  • How to open a bar? The latest mandatory for submission to the relevant government bodies The document is a business patent. As a rule, this kind of paper is issued by the local administration.

Important comments

It is possible to open a beer bar from scratch or an institution of a different concept only if all of the above documents are available. It is important to add that this list is complete, but it happens that government agencies additionally require official confirmation of the presence of a safe in the institution.

If the entrepreneur is sure in advance that he will not be able to overcome the procedure for completing the entire package of documentation, then it is advisable to contact specialists in the relevant field. They, one way or another, know about all the nuances of the necessary procedure. It is important to add that the cost of such a service is approximately five hundred dollars. But it will be possible to save a significant amount of time for going through the authorities and your own nerves.

financial question

How much Money needed to open a bar? It should be noted that absolutely all costs can be classified in accordance with three main categories: key, fixed and variable. Of course, in any case, an entrepreneur will need funds to buy or rent premises, repair and finish, supply all communications that are missing or necessary, purchase furniture products, equipment and utensils, organize promotional activities(what in recent times also costs a lot), and also for the preparation of the necessary documentation.

The first stage - finding a room

Having considered all the theoretical issues, it would be advisable to move on to practice. The procedure for finding a room is determined by a number of important nuances. One of the most best options- This is the first floor of a non-residential type house. The once popular basement bars now scare customers, and they also create many additional problems, for example, with sewerage or air conditioning. In order to make sure that the choice of a particular room is appropriate, it is necessary to check the following nuances:

  • Convenience and safety in terms of entrance or approach.
  • Quality utilities.
  • The possibility of concluding a long lease term for profit.
  • The existence of the new owner of some rights of a residual nature.
  • The presence of additional space directly to bring new ideas to life.

The second stage - recruitment

It is important to note that a bar with 20-25 seats needs the following for seating guests:

  • Hall manager.
  • Accountant.
  • IT Specialist.
  • Manager.
  • Cashier.
  • Several waiters.
  • Security guard.
  • Two bartenders exercising labor activity usually in shifts.
  • Cleaner.

If there are hot dishes on the menu of the establishment, this list must be supplemented by the chef and several of his assistants. It is important to note that the recruitment procedure should be carried out as carefully as possible in order to avoid dishonesty and theft. It should be expected that periodically it will be necessary to conduct training and certification of employees. So, being literate, they will be able to improve the reputation of the institution, which means attracting new customers.

Third step - equipment

To open a bar, you will need various categories of equipment, namely:

  • Refrigeration equipment (refrigerators, display cases for wine,
  • Thermal equipment (crepe makers, ovens, stoves, thermal showcases, shish kebabs, and so on).
  • Bar equipment (blenders, coffee grinders, mixers, toasters, juicers, and so on).
  • Electromechanical equipment (vegetable slicers, bread slicers, and so on).

Moreover, do not forget about sinks, trash cans, cabinets, ventilation umbrellas, scales, distribution lines, shelves and so on. AT general plan for the purchase of the listed equipment for a small bar scale, you need to spend about 200,000 rubles.

By the way, this list did not include air conditioners, office equipment, and utensils. To purchase these items, you will need about 300,000 rubles. In the case of renting a room, the amount is 60,000. It is worth remembering that absolutely all the nuances depend on the region in which it is planned to open an institution. In annual terms, this is approximately 720,000 rubles.

Also, do not forget about wages bar staff, as well as the purchase of alcohol and products. It is important to note that the first month after the opening will serve as a serious reason to spend about 600,000 rubles on these events. In the subsequent stages of the institution’s life, about 200,000 rubles will be spent on this.

What risks should be considered when opening a bar?

Like any business, the case under consideration has its pitfalls, including:

  • A significant level of theft, which often reduces absolutely all the efforts of the owner of the establishment to zero. To avoid this, it is necessary to put in order the system of control over the waiters and the barista.
  • Availability high competition which is growing every year. Need to define own advantages and form a creative concept so that many guests come to the bar.
  • Entertainment or business? The fact is that a bar is a good entertainment for customers, but not for the owner. So, you need to take things seriously to secure big profits.
  • Even during the renovation process, you should use design services so that guests want to visit the bar again and again. It is important to note that the furniture must be appropriate to the concept. In addition, no one will argue with the fact that people do not like cold walls and poor lighting.