School open day invitations. Invitation letter. How to invite for an interview

An invitation letter is a way to invite the addressee to attend a certain event, to be present at any event. An invitation can be expressed orally, but in business relations it is the written form that is common, which has a number of advantages. In the article we offer several sample letters of invitation to participate in an event, conference, exhibition. There is also an example of a written invitation to an interview with an employer and an invitation to cooperate.

In business relations, an invitation letter is an important element in building a trusting and respectful relationship between the two parties. A written offer to participate, visit, watch is a sign special attention, in addition, allows the addressee not to forget about an important event awaiting him.

Why do you need invitation letter:

• confirms that the addressee is indeed invited, avoids errors;
• reminds of the time and place of the meeting, the event to which the recipient is invited.

Why written invitation better than oral

• allows you to notify a certain person about any important event, event;
• reminds the addressee of plans, will not let you forget an important event;
• acts as an additional sign of attention and respect - the sender took the time to inform the addressee in writing of the invitation information;
• it is possible to send even to those persons with whom it is not possible to talk on the phone or in person.

How to send invitation:

• transfer personally from hand to hand - bring to the addressee and hand it over, this way allows not only in writing, but also orally to invite the addressee to an event - a meeting, interview, meeting, exhibition, conference, reception or other event;
• send by Russian post, if the event is especially important, then you can send it by a valuable letter with a description of the attachment, however, the sending must be done in advance, taking into account the delivery time of the letter to the invitee;
• send by e-mail - a very simple and convenient way, if the addressee's e-mail is known, this method is often used by recruiters when sending a letter with an invitation to come to a job interview.

In order for this document to perform its function correctly, it is necessary to provide a sufficient amount of information in it. The information should be of such volume that the addressee does not have any questions regarding the planned event, place and time of its holding.

In order for the address to make sure that the invitation was sent to him, you need to specify the details of the recipient. Usually this information is placed in the upper right corner of the letterhead in the dative case. If this is an organization, then write its name and location, full name and position of the head. If this individual– then his name and address of residence.

Next, indicate from whom the letter was sent. It is important to indicate not only the name of the organization or the full name of the originator and sender, but also contact information, which allows you to ask the author of the invitation letter if you have questions about the planned event.

The text of the letter begins with an appeal. The polite form is used. If this is a specific person, then be sure to indicate his full name or first name, patronymic. For example, “Dear Olga Vladimirovna!” or “Dear Alexander!”. The appeal depends on the type of event, the degree of acquaintance of the originator and recipient. If these persons are not in close acquaintance, it is enough to confine ourselves to the neutral “respected”.

How to invite to an event

• the date of the event - a meeting, conference, interview, exhibition, meeting, official reception, indicate not only the date, but also the exact time;
• venue - the information in the letter should be sufficient so that the invitee has no questions about where to go. It is important to indicate not only the address (street, house), but also Additional information- where to go, where is the entrance, which floor, which office, hall. It is also possible to attach a traffic plan to the letter. If necessary, also indicate the type of transport that can be used to get to the venue of the event. That is, the information should be as complete as possible so that the person invited to participate in the event does not wander through the corridors in search of a venue for the event, does not waste time, is not late. Inaccurate information regarding this requisite is disrespect for the invitee, he will have to clarify exactly how to get there, what to ride;
• type of event, its name - it is also important to indicate in the letter of invitation what type of event the invitee expects, if it has a name, then it is written in exact accordance;
• the word “invite” directly, it also specifies what exactly the invitee should do at the specified event - participate, watch, observe, for example, you can invite to speak at a conference with a report, or you can invite other speakers to watch speeches at the conference;

Examples of an invitation letter:

“Dear Anna Dmitrievna!

We invite you to take part in the celebration of the Day national unity November 4, 2018 in the restaurant "Golden Alley" at the address Novosibirsk, st. Dekabristov d.34, entrance from the end of the building.

“Dear Daniel Mikhailovich!

We invite you to visit the All-Russian conference “Changes in accounting and tax legislation in 2018”, which will be held on November 22, 2017 in the small conference hall of the Palace of Culture Zheleznodorozhnik, Yekaterinburg, at the address: Yekaterinburg, st. Zheleznodorozhnaya, 23 ( main entrance, 2nd floor).”

• the content of the event - if this is a conference, you can attach to the letter a list of speakers, who will participate in it, and topics of speeches; if this is a celebration of an event, then a short program of the event.” This information will allow the recipient to assess the degree of interest in the planned event and prepare for it correctly;
• please let us know about your plans to attend the event. If you want to know the exact desire of the addressee to attend the event, then you need to clarify at the end of the invitation letter whether the person will come on the specified day at the place of invitation. Specify how exactly you want to send your answer - electronically or by mail, telephone call or otherwise.

The letter is signed by the addressee indicating the date of compilation. If necessary, the prepared document can be packaged in beautiful envelope and transfer to the destination.

It is important to make sure that the text contains contact information for feedback.

Sample exhibition invitation letter

How to invite for an interview

Candidates for vacant position are usually invited for an interview either by telephone or email invitation letter.

A business letter of invitation is an invitation to some kind of event: a conference, work, interview, exhibition, meeting, concert, charity evening, seminar, meeting, etc.

Example

Like other types of official letters, an invitation letter is drawn up according to a template:

[The address]
[phone, email, etc.]
Dear (th, th) ladies and gentlemen.

We invite you to participate in [name and/or description of the event], which will take place at [address/name of institution, etc.].
Organizers of [event name]: [list of organizers].
Presenters of [event name]: [list of presenters].
During [event name]: [what is it about, a list of issues discussed, and so on].
[Some additional information]

For more information about [event name], contact [telephone, email, address, etc.].

The General Director of such and such an office signature V.M. Batkovich

Mandatory details of the letter of invitation: name of the organization, code of the organization, reference data on the organization, PSRN, TIN, date, registration number, addressee, signature of the head, note about the performer.

The text of the letter of invitation should be short, concise, correct and should not allow different interpretations. An invitation letter should be devoted to only one issue (event, event), except in cases of their close relationship and location in one structural unit sending organization. The letter is drawn up in two copies (the second copy is endorsed by the compiler, the head of the sending unit and remains with the sending organization).

For an event

On our website you can download a sample of the official invitation to the event (concert):

For an interview

Interview invitation. Sample.

There is a certain template for an invitation to an interview.

Example 1
Dear Petrenko Alexander Alexandrovich (your full name).
Thank you for submitting your CV for the position of ***. We have reviewed your resume and your candidacy interested us. We invite you to an interview, which will take place on July 10 at 10:00. You will be met by the manager of the department *** - Vasiliev Yuri Valerievich. Sincerely, the company ***.

Example 2
Dear Petrenko Alexander Alexandrovich (your full name). The company "***" invites you to pass an interview for the position of administrator, which will be held on 10/25/2013 at 11.00. Sincerely, the company ***.

Letter 3.
Dear Petrenko Alexander Alexandrovich (your full name). I recently received your resume for the position ***. We have already found a candidate for this position, but we have another vacancy that may be of interest to you. Please call me at [number] and we will discuss the details with you. Sincerely, Anasov Petr Nikolaevich.

To the conference

Letter #1:
Dear colleagues!

We invite you to become participants of the scientific conference [name].

The topic [name] has long attracted the attention of specialists. At the conference we would like to talk about […]. And, of course, we will talk about […].

The work of the conference is planned to be accompanied by an exhibition of objects illustrating the topics under consideration. It is planned to publish the texts of the reports and the catalog of the exhibition.

The conference will be held on August 12, 2013 in the business center "Delopis.ru" (Moscow, Lev Tolstoy st., 15).

Applications must be sent by August 10, 2013.

Sincerely,
Petr Petrov

Letter #2:
Dear Ivan Ivanovich,

We invite you to the international conference [name].

The main objectives of the conference:
task 1
task 2
task 3

In the conference program:
event 1
event 2
event 3

The registration fee for participation in the conference is 37,000 rubles, incl. VAT 18% (transfer, lunches, coffee breaks, stationery).

Conference agenda:
Registration from 8.00 to 9.00 hours.
The beginning of the conference at 9.00.

Conference Venue:
[The address]

Applications for participation in the conference are accepted until August 15, 2013 in the form to the following e-mail addresses: [email protected] or [mail address] or fax: [number].

For organizational questions, please contact: [last name, first name of the contact person], phone: [number], email address: [mail address].

Sincerely,
Petr Petrov

To the exhibition

Letter of invitation to the exhibition of products

Dear partners!

December 20, 2015 in Moscow will be the largest exhibition of construction equipment.

For the past five years, this event has brought together consumers, distributors and manufacturers of unmanned construction droids every year.

The Robostroy exhibition is a wonderful opportunity to establish business contacts, attract new customers, and find reliable partners. As before, the booths of participants from Germany, the USA, Japan and the Netherlands will be open at the exhibition, offering the most modern technical solutions.

To visit the Robostroy exhibition, you need to register on the robostroy.rf website. The procedure for issuing an e-invitation is simple and will not take you more than two minutes.

Venue: Moscow, st. Pushkin, d. Kolotushkina. Beginning December 20 at 13:00. We will be glad to see you!